Privacy policy

Who we are

Kwoted is a mobile app for creating quotes. Quotes and customers are stored on your device by default. Optional sign-in unlocks receipt scanning, quote email delivery, and (with Pro) cloud backup through Kwoted's API. This policy also covers kwoted.app.

Data stored on your device

The app stores quotes, customer details you enter (such as name, phone, email, and address), business profile information (including logo if you add it), and settings. Payment sort code and account number are kept in the device secure store. The app may use the camera and photo library so you can photograph or import receipts and a company logo. Uninstalling the app removes local data from the device.

Account and API

If you sign in (email code, Google, or Apple), we store your email and usage limits on Kwoted's servers so we can authenticate you and meter receipt scans and quote emails. Access tokens are kept in the device secure store. Sign-in with Google or Apple is handled by those providers under their own privacy policies.

Kwoted Pro sync

With an active Pro subscription, quotes, customers, and your business profile (including payment details you enter for PDFs) can be backed up to Kwoted's servers so you can restore them on another device. Your company logo may be stored in object storage. Sign out leaves local quotes on the device; signing in with a different account clears that local library before loading the new account's cloud data.

Receipt scanning

If you scan or import a receipt while signed in, the image is sent to Kwoted's API and then to Google's Gemini API to extract line items. Do not scan receipts that contain information you are not comfortable sending. You can price materials manually without scanning.

Sharing and email

When you share a PDF or a data export, your device's share sheet sends the file to the app you choose (Mail, WhatsApp, Files, and so on). In-app email sends the quote PDF through Kwoted's API (Resend) to your customer.

Subscriptions

Kwoted Pro is sold through the App Store or Google Play and managed with RevenueCat. Apple, Google, and RevenueCat process purchase and subscription data under their own privacy policies. Deleting your Kwoted account does not automatically cancel an active store subscription — cancel Pro in the App Store or Google Play if you want billing to stop.

Crash reporting

If crash reporting is enabled in your build, the app may send technical crash diagnostics to Sentry to help us fix bugs. This is used for reliability, not advertising.

Website contact form

If you contact us through kwoted.app, we use Resend to deliver your message to our support inbox. We use your details only to respond to your enquiry.

Request your data

You can export a JSON copy of the data stored on this device (business profile, customers, quotes, and account details if you are signed in) from Profile → Request your data. Use your device's share sheet to save or email the file to yourself. Access tokens and image files are not included in the export (local path strings may appear). This export covers data on the device; it is not a full download of every record that may exist only on Kwoted's servers for a Pro account. For questions about server-held data, contact support@kwoted.app.

Account deletion

In the app, signed-in users can delete their account from Profile → Delete account. The account is deactivated immediately; associated server data is permanently deleted within 14 days. Signing in again with the same email before then may restore the account.

You can also request deletion at kwoted.app/delete-account or by emailing support@kwoted.app. We verify ownership before deleting and aim to complete verified website requests within 30 days. Local quotes, customers, and settings stay on your phone until you delete them in-app or uninstall Kwoted.

No selling of data

Kwoted does not sell your personal data or customer data. We do not run advertising trackers in the app.

Your responsibilities

You are responsible for the accuracy of quotes you send and for handling your customers' personal data lawfully under UK GDPR when you use Kwoted for your business.

Contact

For privacy questions about Kwoted, contact us at support@kwoted.app.